At Expedite Informatics, we respect your privacy. We want to ensure that you get the information, content, and experiences that matter most to you. Expedite Informatics is committed to protecting the privacy of its members, customers, and other contacts.
What information do we collect?
Expedite Informatics collects the following personal data in line with the use purposes explained in a subsequent section:
– Your name and contact details
– Date of birth
– Online profile data/usage
– Emergency contact information
– Social media profile information
– Copies of identification documents
– Education and professional information
– Communication information including Expedite Informatics Online Support and Contact Center communications
– Purchasing and payment information
– Registration and participation in Expedite Informatics events and activities
– Subscription preferences
– Information about the device(s) you use
– Information about service usage
– Authentication data
– Location information
– Author and peer review information
– Other information you upload or provide to us
How do we use your information?
Expedite Informatics uses (and, where specified, shares) your personal information for the following purposes:
To process transactions. Expedite Informatics uses personal information such as name, physical address, telephone number, email address, and company to engage in interactions with you, including contacting you about your order, donation, subscription, event participation, or membership. We use financial/credit card and payment information to process your order and may need to share some of this information with delivery services, credit card clearing houses, and other third parties to complete the transaction.
To provide support or other services. Expedite Informatics may use your personal information to provide you with support or other services that you have ordered or requested. Expedite Informatics may also use your personal information to respond directly to your requests for information, including registrations for newsletters, webinars, or other specific requests, or pass your contact information to the appropriate Expedite Informatics distributor or reseller for further follow-up related to your interests.
To provide information based on your needs and respond to your requests. Expedite Informatics may use your personal information to provide you with notices of new product releases and service developments.
To select content, improve quality, and facilitate use of the websites. Expedite Informatics may use your personal information, including the information gathered as a result of site navigation and electronic protocols and cookies (including third-party cookies), to help create and personalize website content, improve website quality, track marketing campaign responsiveness, evaluate page response rates, conduct usability testing, and facilitate your use of the websites (for example, to facilitate navigation and the login process, avoid duplicate data entry, enhance security, keep track of shopping cart additions, and preserve order information between sessions).
To serve personalized advertising to you. We don’t share your information with advertisers without your consent. We allow advertisers to choose the characteristics of users who will see their advertisements, and we may use any of the non-personally-identifiable attributes we have collected to select the appropriate audience for those advertisements. When you click on or otherwise interact with an advertisement, there is a possibility that the advertiser may place a cookie in your browser and that your attributes meet the criteria the advertiser selected.
To assess usage of Expedite Informatics products and services. Expedite Informatics may track your usage of Expedite Informatics products and services to determine your level of usage, and those usage statistics may be made available to Expedite Informatics’s content licensors and your company.
To communicate with you about a meeting, conference, or event. We may communicate with you about a meeting, conference, or event hosted or co-sponsored by Expedite Informatics or one of our business associates. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event. Information you provide when registering for or participating in a conference managed or co-sponsored by parties, other than or in addition to Expedite Informatics may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. Expedite Informatics and its conference co-sponsors may contact you after the event about the event, subsequent iterations of the event and related events. Please note that Expedite Informatics conference, meeting or event organizers, co-sponsors, exhibitors, and other third parties may directly request your personal information at their conference booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.
To assist in your participation in Expedite Informatics activities. Expedite Informatics will communicate with you, if you are participating in certain Expedite Informatics activities such as Expedite Informatics conferences, authoring or reviewing an Expedite Informatics periodical article, or Expedite Informatics humanitarian activities. Expedite Informatics may send you information such as newsletters related to those activities.
To engage with third parties. Expedite Informatics may share your personal data with third parties in connection with services that these individuals or entities perform for or with Expedite Informatics. These third parties are restricted from using this data in any way other than to provide services for Expedite Informatics or for the collaboration in which they and Expedite Informatics are contractually engaged (for example, hosting an Expedite Informatics database or engaging in data processing on Expedite Informatics’s behalf, or mailing you information that you requested). These third parties are carefully selected by Expedite Informatics and obligated to keep your data secure. From time to time, we may also share your information with third parties whom we think might provide content, products, or services of interest to you.
To protect Expedite Informatics content and services. We may use your information to prevent potentially illegal activities and to enforce our terms and conditions. We also use a variety of technological systems to detect and address anomalous activity and to screen content to prevent abuse, such as spam. These efforts may, on occasion, result in a temporary or permanent suspension or termination of some functions for some users
To get feedback or input from you. In order to deliver products and services of most interest to our customers, from time to time, we may ask members, customers, volunteers, and website visitors to provide us input and feedback (for example through surveys, usability studies, focus groups).
To protect Expedite Informatics information assets as well as your own personal data. The Expedite Informatics Information Security Program protects the confidentiality, integrity, and availability of Expedite Informatics information assets by following a risk management approach based on policies, standards, guidelines, and procedures to meet security objectives while supporting business and operational goals.
How can you control your information?
You can control the information we have about you and how we use it in several ways.
- If you are a registered user, you can review, revise, and correct the personal data that you have provided to Expedite Informatics via registered email.
- Use the unsubscribe method provided in our various communications
Personal data about minors and children
Expedite Informatics does not knowingly collect data from or about children under 16 without the permission of parent(s)/guardian(s). If we learn that we have collected personal information from a child under 16, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under age 16, please contact us.
TECHNICAL AND REGULATORY INFORMATION
Expedite Informatics automatically records the Internet Protocol (IP) addresses of visitors. The IP address is a unique number assigned to every computer on the internet. Generally, an IP address changes each time you connect to the internet (it is a “dynamic” address). Note, however, that if you have a broadband connection, depending on your individual circumstance, the IP address that we collect may contain information that could be deemed identifiable. This is because, with some broadband connections, your IP address doesn’t change (it is “static”) and could be associated with your personal computer.
As well as recording the IP addresses of users, Expedite Informatics may also keep track of sites that users visited immediately prior to visiting Expedite Informatics’s website and the search terms they used to find it. We keep track of the pages visited on Expedite Informatics’s website, the amount of time spent on those pages and the types of searches done on them. Your searches remain confidential and anonymous. Expedite Informatics uses this information only for statistical purposes to find out which pages users find most useful and to improve the website.
Expedite Informatics also captures and stores information that you transmit. This may include:
- Browser/Device type/version
- Operating system used
- Media Access Control (MAC) address
- Date and time of the server request
- Volume of data transferred
External links behavior
Some of Expedite Informatics’s websites link to other sites created and maintained by other public- and/or private-sector organizations. Expedite Informatics provides these links solely for your information and convenience. When you transfer to an outside website, you are leaving the Expedite Informatics domain, and Expedite Informatics’s information management policies no longer apply. Expedite Informatics encourages you to read the privacy statement of each external website that you visit before you provide any personal data.
Cookies and web beacons
Cookies and web beacons are electronic placeholders that are placed on your device by websites to track your individual movements on that website over time. Expedite Informatics uses both session-based cookies (which last only for the duration of the user’s session) and persistent cookies (which remain on your device and provides information about the session you are in and waits for the next time you use that site again).
These cookies and web beacons provide useful information to Expedite Informatics, enabling us to recognize repeat users, facilitate the user’s access to and use of our sites, allows us to track usage behavior, and to balance the usage of our websites on all Expedite Informatics web servers.
Tracking cookies, third-party cookies, and other technologies such as web beacons may be used to process additional information, enable non-core functionalities on the Expedite Informatics website and enable third-party functions (such as a social media “share” link). We may also include web beacons and other similar technology in promotional email messages to determine whether the messages have been opened.
Do Not Track (DNT)
The online advertising industry has self-regulatory initiatives designed to provide consumers a choice in the types of ads they may see online and to conveniently opt-out from online behavioral ads served by some or all of the companies participating in these programs. Our websites do not respond to DNT consumer browser settings.
Collaboration with authorities
Expedite Informatics has appointed and mandated a privacy officer who represents the regulatory authorities inside the Expedite Informatics organization, and in return represents the Expedite Informatics organization to regulatory authorities.
The Expedite Informatics privacy officer will ensure proper communication with the relevant regulatory authority for privacy. The privacy officer will lead investigative action, complaint handling and data breach notification. The privacy officer will also monitor regulatory changes and consult the regulatory authority where implementation of a regulatory or technological change leads to doubt.
Transfer of information to other countries
As a global organization, Expedite Informatics engages in a number of international activities. In connection with the management of those activities, Expedite Informatics may transfer information to other countries. By submitting your information to Expedite Informatics via the websites, or in connection with your interactions with Expedite Informatics offline, you consent to such transfers and to the processing of this information in other countries.
Responses to legal requests
Expedite Informatics reserves the right to share your information to respond to duly authorized information requests of governmental authorities or where required by law.
How do I contact you if there is an issue?
27 May 2021